Reserving Space on Campus

Reserving space for your club/organization is now online.

SSU utilizes docusign to make this process as seamless as possible. When you complete the online reservation form, the form will go to your club advisor, once they sign off, then it comes to the Student Involvement Office. Once we approve it, then your request for space will be sent to Conference and Events Services which is the department that facilitates the reservation. Keep in mind that this process can take up to 2 weeks to get confirmed so plan ahead!

Deadlines for Reserving Space on Campus

5 Business Days

Valley Room

20 Business Days

Ballroom and Cooperage

15 Business Days

Requests with Work Orders

*Work Orders are needed anytime a group requests tables or chairs or other resources for an event outside of the Student Center and Cooperage

Outdoor Events with sound/tech

Events with Catering

Student Center after hours staffing


*Any request that falls outside of the Student Center Hours of Operation.

*Event utilizing the Box Office


30 Business Days

Police Forms

Needed for:

·         Events of 100+ people

·         Anytime there is alcohol present

·         A 24 hour/overnight event

·         Any hazardous activity (dances, archery practice, etc.)

·         Anytime there is a space used not for its intended use (ex: soccer on Person Lawn)

Group using 3rd party AV/Tech Vendors

*Rider Due date